Project Report Format for Final Year Engineering Students

In four years of engineering degree, all the students must submit a minimum of one Project Report. Generally, it is done in a final year semester however in several autonomous or topmost colleges; engineering students are doing project reports every semester. For the students, it is somewhat difficult to make the project report for the first time, but once it is done using guidelines, it is a very easy task.
This article is intended to provide you the best and simple final year engineering project report format. This report gives the best advice on how to collect related material, how to categorize it into an appropriate form to make a written project report otherwise thesis.

A good project report presents your final year project work in brief and very effective. This report should include different materials that are related to the project work you have selected regarding your project. Every Student must do the project work in their final year of engineering so carefully otherwise it will affect the degree. This project report must describe your project work.

What is Project Work?

Project work in the degree will tell you how much you have learned, the technical skills that you have & how you resolve the problems, whereas a project report tells you how efficient you are, what is the strength of your knowledge and how well can you clarify the matter. For the academic level, project reports are extremely significant, and for self-assessment also. Engineering project plays a key role in the curriculum to get the job in the core field otherwise to get the admission for higher studies in the top universities.

Generally, these project works are considered to be an indication of the learning of students in their engineering. However doing a project work without help is not sufficient, it requires to be presented carefully in a good format so that it can signify the different features of the project in an expressive way.
So, one should need to do the hard work while developing this project report because it provides the data regarding the project work you have done in the final year & assists the reader to follow it in a structured way.
Frequently students who have completed their project works will be unsuccessful to build the good format for project reports because students were not capable to express all of the learnings of their project work to the external, so there is a chance of getting low scores in the final year projects. To overcome this, ample time must be taken for drafting the report of project work.

Project Report Format for Final Year Engineering Students

The project report is written evidence of tasks, processes, and activities that are undertaken and accomplished by the students while pursuing their projects and implementing them.

This report is an official document that reflects precise and concrete information about the different aspects of the project ranging from the overview, requirements, practical aspects, theoretical considerations, tasks furnished, outcomes gained, objectives listed, reports attached, abstracts, experiments and results, conclusions and recommendations to the implementation and scope of the project.


Thus, a project report provides complete information about the project to the reader, and therefore, it is a mandatory document that must be submitted to the respective department heads after the successful completion and implementation of the projects.

Project Report Format
Project Report Format

More often than not such a valuable project report is poorly drafted and presented, and therefore fails to attract the attention of the departmental authorities who usually conduct exams. Apart from this, such a poorly drafted report not even gets proper attention from its readers as well. Eventually, it leads to a poor impression, and the possessor of such a report usually scores low marks in projects.

Therefore, the prime objective of this article is to provide a project report format that is based on a standard level, and the one which is rigorously drafted in accordance with the subject standards after deep analysis, study, and interpretation of the finest final year projects and their project reports.

The Structure of Page Arrangements for the Project Report

The main concept of this project report is to present the fundamental instructions on how a project report must be prepared for the final year of project work on an engineering degree. Any student must follow the guidelines and rules that have been presented in the below sections while preparing their final year project work report. Every student must keep in mind that the project report softcopy prepared by the students must be submitted in the library along with the project book in the college library for additional reference.

Organization of the Project Work

The project work report starts with a number of chapters and ends with a summary & conclusion. Each section or chapter should include an exact title to reflect the contents mentioned in the chapter. A section can be separated into different sections & subsections to present the content discretely. Once the work includes two otherwise more equally independent analyses, this report may be separated into two or else more divisions, each with a suitable title. But, the numbering of the chapters will be constant right through.

The sequel of pages and their hierarchical arrangement play a pivotal role in structuring the project report properly and interlinking the vital elements of the report in the best possible format.

Therefore, the best structure and format that has been devised after extensively selecting studying, analyzing, and structuring myriad and versatile project reports include the following sequel of elements:

  1. Title & Cover Page
  2. Declaration
  3. Approval or Certification
  4. Acknowledgments
  5. Abstract or Executive Summary
  6. Table of Contents
  7. List of Figures
  8. List of Tables
  9. List of Symbols and Abbreviations
  10. Notation & Classification
  11. Numbering of Page
  12. Introduction
  13. Body of the Project & the Chapters
  14. Experiments and Results
  15. Details of Softcopy of the Project
  16. Conclusion and Recommendations
  17. Future Scope
  18. References
  19. Appendices

In the above structure, the first nine pages are known as preliminary pages and are usually numbered with the Roman numerals as I, II, III, IV, and so on, except the title page.

All the contents of the project report should be in ‘Times New Romans’ font, and the size should be 12 throughout. All the text should be left with the ‘justified’ option with line spacing of 1.5, but for the Captions, single spacing should opt. The length of the overall document should be around 80 to 100 pages for it to be an effective project report.

Typical Format of the Project Report

Title page

Title page Format
Title page Format

All the letters of the title page must be capitalized, and the title page should not contain page numbers. The other aspects of the title page like the title should be like a report and should contain the name of the organization to which the project is intended to be submitted.

Next, the course name should be followed by the student’s name, his roll number, guide’s name, and designation, and at the end of the title page, the organization’s logo and address should be written, as shown in the above figure.

Declaration and Approval

The declaration is a statement written by the student who declares that he or she has sincerely completed his or her project. The declaration statement concludes with the signature of the student.

The Approval page is also a confirmation from the head of the department, guide, and external examiner about their acceptance of the project. The approval page is endorsed with the signatures of the heads confirming their approval of the project.


The acknowledgment page depicts the gratitude, respect, and thankfulness of the student towards the people who helped him in pursuing the project successfully and ensured successful completion and implementation of the project. On this page, the author expresses his gratitude and concern by using praising and thanksgiving words.


Abstract represents a summarized report of the complete project in a very concise and informative format covering the main objective and aim of the project, the background information, processes and methods used, and methodologies implemented, followed with a brief conclusion of two to three lines talking about the results and scope of the project.

The entire abstract of a project report should be written in about 250 to 350 words, and therefore, should not exceed any further.

Table of Contents, List of Figures and Tables

The table of contents provides a complete sketch of the title, subtitles, headings, topics, and the project elements that are involved in those headings. In other words, different sections and their titles are included here.

The whole project report, in a nutshell, is made known in the table of contents section, and therefore, it should include the titles of the first, second, and third-level headers, and must give a clear picture of the report to the reader.

Similarly, a list of figures and tables helps the reader to locate diagrams, charts, and tables in the document, and therefore, it should be numbered accordingly by chapter and the page number. It is not necessary to indicate page numbers for symbols and abbreviations used in the document.

Notation & Classification

A complete abbreviations list, notations as well as nomenclature like Greek alphabets using subscripts must be provided subsequent to the tables & figures list. The list of abbreviations used in the report must be provided in alphabetical order. The space between these must be maintained like one & half-space otherwise the matter which can be typed will be under this head

Numbering of Page

The beginning sections like Acknowledgement, Abstract, Table of Contents, Symbols List, figure list, tables list must be assigned with roman numbers (i, ii, etc). In the first chapter, from the main page onwards, we must assign Arabic numerals like 1 2 3, etc.

The Main Body of the Project

The main body of the project should comprise several chapters with the corresponding titles, and each page within these chapters must be numbered in numerals as page numbers. The usual way of presenting these chapters is given below.

Chapter 1: Introduction chapter. This chapter should contain brief background information about the project, the methodology implemented for problem-solving, and the outlines of the results and future scope of the project. It rarely contains drawings and graphical illustrations.

Chapter 2: Chapter of Literature Review. It evaluates the current work with the previous one. It depicts the current implementations that overcome the previous problems and limitations of the project, and draws the attention and focus on the foreknowledge work that would be conducted based on the ongoing work at present. It must be clear and simple to understand.

Chapter 3-4 or 5: These chapters describe the overall in-depth information about the project. These chapters also involve the basic theoretical information about each and every component & aspect of the project, such as circuit design, simulation implementation, and modeling, software implementation, statistical analysis and calculations done, results gained, and so on.

The appropriate information should always be accompanied by pictorial representations, tabular demonstrations, diagrams, flow charts, visible graphs, Images, photos other representations, and depictions of the project, along with simulation results with good resolution and clarity.

The Dimension of Page, Typing & Specifications of Binding

The project report page must be in A4 size and the binding of the project report must be hardbound not spiral binding including a printed cover page on it in a particular format.

The format and the font size of the text used in the project, the Times’ new roman format with 12 font size. The space between each line must be 1.5.

Space must be maintained in between text as well as quotations.

Chapter heading and section headings must be in Times New Roman with bold & 15 pts in all capitals. In every heading, the casing is very important which means the first letter in the word must be capital.

For the margins, the regular text includes these formats RIGHT = 1.00″, LEFT = 1.50″, TOP = 1.00″ & BOTTOM = 1.00

Conclusion and Recommendations

The conclusion and recommendations part summarizes the whole report by highlighting all the chapters and their significance and the importance of the project and the achievements.

The Recommendations are interlinked with the conclusion. The conclusion drawn from the project report can be further implemented in the recommendation section to overcome the constraints of the project.

Details of Softcopy of the Project

The softcopy of the project can be provided on the CD. The folders in the CD include presentations like PPT with 50 slides.

Project word documentation

Project source code & program

The softcopy in the CD must be observed for any damaging viruses before submission of the project report.

Referencing and Appendices

The project report must be considered as a very standard report, and therefore, it should follow all rules, guidelines, and protocols of gathering and presenting information, and implementing that, and drawing conclusions out of it.

All these activities require appropriate and authentic sources of information and that particular information must be referenced or cited according to the copyrights and other guidelines. Therefore, to make the report original, it should be free from plagiarism and must follow standard citations and guidelines of citations to represent the reference names.

The appendices of a project report should be written in Times New Roman format of font size 10, and it should contain the information which is appropriate and added to the main text like Embedded C program code, raw data, and so on.

Number of Project Books to be Submitted to the Department

The total hard binding copies of the project report to be submitted in the branch are four. Once the corrections were done as suggested by project internal guide or head of the department, the project needs to take a printout to bind. The total project books are four, one for us, project guide, for external, and one for a library. A soft copy of the project must be submitted to the head of the Department in CD through the project report.

These are the exceptional and very informative guidelines about drafting a project report along with a very simple, user-friendly project report format for those students who are earnestly seeking a project report format.

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